Balancing Compliance with Conservation Across the UK
At ASM DataCore, we understand that today’s businesses need to go beyond just compliance — sustainability is now a core requirement. Our eco-smart records management solutions are designed to help UK organisations meet strict regulatory standards while advancing their environmental goals.
Why Sustainability Matters in Records Management
- Paper-based systems consume resources: From paper production to secure physical storage, traditional document management creates waste, carbon emissions, and energy costs.
- Every document has an impact: The average UK employee uses thousands of sheets of paper per year, with storage space requiring constant heating, cooling, and security.
- Environmental, Social, and Governance (ESG) metrics now influence investment decisions, procurement, and brand perception across the UK and EU markets.
- Customers and employee’s care: A growing number of consumers and jobseekers in the UK prefer organisations with strong sustainability credentials.
The Compliance vs. Sustainability Myth
- Many UK organisations assume going digital might risk compliance — especially in regulated sectors like finance, healthcare, and law.
- In reality, smart digital records management enhances both security and compliance:
- Clear audit trails
- GDPR-aligned retention policies
- Secure access controls
- Verified destruction processes
How ASM DataCore Helps You Go Green and Stay Compliant
Digital Transformation
- Professional scanning services: High-quality document digitisation for instant, secure access to records.
- Intelligent indexing: Searchable formats with full audit tracking and compliance tagging.
- Cloud-ready storage: Hosted in energy-efficient UK data centres, offering resilience and sustainability.
Secure, Sustainable Destruction
- ISO 9001:2015 & EN 15713 certified shredding and recycling solutions.
- Full chain of custody and compliance reporting for peace of mind.
- Every kilogram of paper securely destroyed contributes to reduced landfill waste and measurable ESG improvements.
Energy-Efficient Physical Storage
- For documents that must remain in hard copy, we offer:
- BRGCS-certified, energy-efficient storage facilities
- Optimised space usage and temperature-controlled environments
- Robust security and disaster recovery protocols
Policy Integration
- Help with reviewing and updating your retention schedules to promote digital-first processes.
- Staff training to reinforce both legal compliance and sustainability best practices.
- Sustainability becomes part of your culture — not just a tick-box exercise.
Practical First Steps for Your Organisation
- Start with a records management audit: Identify areas where digital conversion or improved destruction policies can support both compliance and environmental goals.
- Go digital-first for new records: Implement paperless policies moving forward.
- Phase in legacy document scanning: Our team supports a phased approach with minimal disruption.
- Choose the right partner: ASM DataCore combines 30+ years of compliance experience with a genuine commitment to environmental responsibility.
The Business Case for Eco-Smart Records Management
- Cost savings: Reduced physical storage and operational overheads.
- Faster access and retrieval: Improved productivity and service delivery.
- Disaster recovery: Stronger data protection and business continuity.
- Sustainability wins: Better ESG scores, reduced carbon footprint, and enhanced public image.
FREQUENTLY ASKED QUESTIONS.
1. Can we go digital without compromising legal compliance?
Absolutely. Our digital solutions are designed to enhance compliance — not hinder it. With GDPR-aligned retention policies, full audit trails, and secure access controls, your digital records will meet even the strictest UK and EU regulatory requirements.
2. What makes your service “eco-smart”?
It’s a combination of sustainable practices and smart technology. From energy-efficient data centres and physical storage to certified paper shredding and recycling, every part of our process reduces environmental impact while maintaining full compliance.
3. Is it possible to only digitise part of our archive?
Yes. We offer phased scanning and digitisation projects, allowing you to prioritise high-use or at-risk records. This ensures minimal disruption while steadily moving towards a digital-first, sustainable records strategy.
4. What happens to our paper documents after scanning?
You choose. We can return them, securely store them in our energy-efficient facilities, or destroy them using our ISO-certified shredding and recycling services — with full compliance documentation provided.
5. How do you ensure data security during digitisation?
We follow strict protocols. All scanning is handled in secure environments with background-checked staff, encrypted data handling, and full chain-of-custody reporting. Your information is protected every step of the way.
6. How will this help us with our ESG goals?
Significantly. Every kilogram of paper digitised or securely recycled reduces waste and carbon emissions. Plus, improved data efficiency and reduced energy use in physical storage contribute directly to measurable ESG improvements — all tracked and reportable.
Ready to Begin?
At ASM DataCore, we make sustainability and compliance work together — not against each other.
Let’s build a smarter, greener records strategy for your business.
Contact ASM DataCore today on 01264 336007
or
Email us at info@asmdatacore.co.uk
