Document Management Services

Document Management

 

ASM DataCore Ltd are the UK’s leading provider of Document Scanning Services, Managed Print Services and Document Management Solutions. We offer an innovative and diverse range of cost and time saving solutions to clients looking to make savings through process based improvements.

ASM DataCore offer a broad range of document management consulting services that can assist any business looking to make cost savings through process based improvements. Our offering is focussed on document services and includes services, document, managed print services and business process outsourcing. We focus on removing paperwork, paper based processes and converting paper based data to digital data. Most of our customers combine a number of our services to ultimately save time, money and internal resource. We are driven by quality, efficiency and cost – the savings and improvements made can be both visible and dramatic.

Document Scanning Services

If you are looking to outsource your document scanning requirements then look no further. Our services are used by business customers nationwide with requirements varying from large document archives to daily scanning jobs that require regular collections.

We can digitise most types of document and any size too. Documents are hand prepared, scanned, quality checked at numerous points and finally indexed and uploaded. We offer a cloud portal for you to view your documents which means they can be viewed on almost any web enabled device. Our services are ultra-secure and fully ISO accredited.

Document Management Software

More and more businesses are driving efficiencies by removing needless paperwork from their daily routine. In order to do this you’ll need the right document management software. At ASM DataCore we have  tested just about every platform available and we have chosen DocXP to offer the industries’ leading electronic document management software

Business Process Outsourcing

By outsourcing time consuming and laborious paper and data based processes you can free up your time to concentrate on more critical tasks. ASM DataCore have the skills and the infrastructure in place to allow businesses to pass tasks over that would ordinarily be both time consuming and expensive.

Consultancy Services

Our consultancy services help businesses achieve their goals and objectives whilst being entirely tailored to each individual situation.

Data Capture Services

Our data capture services can assist you process such things as invoices, surveys, forms, questionnaires, applications and more. We use both manual (keying) and automatic data extraction methods to get your data from a physical format into the desired digital format. It’s not just paper based data that we can help with though. We also offer data extraction services from formats such as PDF, Emails and Word documents.

ASMDataCore Security Statement

ASMDataCore is dedicated to protecting all customer data using industry best
standards, we are accredited to ISO 9001:2008a and ISO 27001:2015,we are also
registered with the ICO.
Many of our clients demand the highest levels of data security and
have audited our procedures and services to verify that it meets their
demands..

Physical Security

The ASMDataCore building is protected by a monitored alarm system
which automatically informs a number of senior management
key holders the instant a sensor is activated. Police response is
maintained 24 hours a day 365 days a year. There is a back-up GSM
phone transmitter in place in case of telephone line failure. The
building is constructed of brick and block construction to first floor
level. Visitor logs are maintained with confidentiality clauses in place
for all visitors..
Our scanning production area is protected by internal key coded doors
on all points of entry, there are no external windows. No unauthorised
staff or visitors are granted access to this area. All points of entry are
covered by 24/7 CCTV with hard disk recording and playback facility.
Scanning production staff are certificated by DBS and wholly
employed by ASMDataCore we do not use agency staff.

Hardware and Network Security

The scanning bureau network is standalone and is maintained in an
“air gap” with no connectivity with the general business network or the
external web. This prevents the possibility of viruses, hacking or data
theft and provides Police Constabularies and financial institutions peace
of mind.
The use of removable media is strictly controlled and restricted to
senior management with authorised media drives. Data is scanned
directly to a password protected folder on the bureau NAS – no data is
retained on individual scanning workstations.
Delivery of images can be by SFTP or encrypted hard drive.
Upon acceptance of scanned files by the client the project folders are
wiped according to DoD 5220.22 ASM Data Sanitization specifications.
Software Applications and maintenance
All equipment and infrastructure is maintained by our in-house engineering
staff ensuring there is no unauthorised access to data. When computer
equipment reaches end of life it is securely destroyed, not recycled for
further use.

These services will help streamline your business process, reduce costs and drive growth.

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