Your Digital Documents, Always Within Reach
Your Digital Documents, Always Within Reach
Embarking on a document scanning project can seem overwhelming, especially if it's your first time. At ASM DataCore, we understand the challenges and have streamlined the process to make it as smooth and straightforward as possible for you. Here's a simple guide to help you prepare for your scanning project with us.
Step 1: Understanding Your Scanning Needs
The first step in any scanning project is to understand the scope. This involves determining the volume of documents you need to scan, which can range from a few critical files to an entire archive. ASM DataCore is equipped with the latest technology to handle documents of all sizes, from standard A4 papers to large format drawings. Assessing your needs helps us tailor our services to your specific requirements.
Step 2: Preparing Your Documents
Preparation is key to a successful scanning project. This stage involves removing any staples, paperclips, and other bindings to ensure documents are ready for scanning. It's also the time to organise your documents, deciding if there's a particular order or categorisation you need. Our team at ASM DataCore will guide you through this process, ensuring your documents are perfectly prepped for digitisation.
In cases where documents are kept loose or stored in non-standard storage containers, it may be easier to calculate the amount of paper to be scanned based on a ruler measurement.
The average sheet of paper is 0.05 to 0.10 millimetres thick depending on the gauge, however 175 sheets of paper per inch. That means for every foot of paper, you will have approx. 2,100 documents. If your documents are tightly packed, you could have up to 200 sheets per inch, or 2,400 documents per foot.
The average sheet of paper is 0.05 to 0.10 millimetres thick depending on the gauge, however 175 sheets of paper per inch. That means for every foot of paper, you will have approx. 2,100 documents. If your documents are tightly packed, you could have up to 200 sheets per inch, or 2,400 documents per foot.
The quantity of documents that can fit inside a filing cabinet varies depending on the dimensions. of each drawer. (capacity) and the total number of drawers Below is a simple guide to estimate the number of sheets of paper that fit into the most common types of filing cabinets.
A standard banker’s box stores around 2500 documents. The average cost for scanning 1 single box is 6.5 p per document typically costs about £162.50.
3,200 sheets per drawer
4,200 sheets per drawer
6,300 sheets per drawer
8,400 sheets per drawer
Preparation, Quality Control, and Indexing are the most time-consuming elements of any scanning project and the costliest. A good operator can prepare 750-1000 documents per hour; however, a number of factors can reduce to 300 or 500.
To determine and estimate a typical turnaround times the following guide may help.
Preparation Time Hours = Number of documents 750
Scanning Time Hours = Number of documents / 2500
Indexing Time Hours (assuming basic indexing (12 keystrokes Number of documents 500
To determine and estimate a typical turnaround times the following guide may help.
Preparation Time Hours = Number of documents 750
Scanning Time Hours = Number of documents / 2500
Indexing Time Hours (assuming basic indexing (12 keystrokes Number of documents 500
What Is DPI?
• The higher the resolution, the better the quality the image
• If we have small characters, then we should increase the resolution to capture them effectively.
Please be aware, as resolution (dpi) is increased, the file size will increase. This will increase the scanning time and therefore costs will also increase as will file storage (disk storage requirement).
The dpi that a document is scanned at will generally be determined by its intended use, here are some typical examples:
• Web graphic – 96 dpi
• Standard archive document – 200 dpi
• Document required for optical character recognition (OCR) – 300 dpi
• Plans/drawings for vectorisation – 400 dpi
• Documents required for historical archiving – 400 dpi
Some documents such as pre-press photographs require even higher resolutions but are beyond the scope of this article.
• If we have small characters, then we should increase the resolution to capture them effectively.
Please be aware, as resolution (dpi) is increased, the file size will increase. This will increase the scanning time and therefore costs will also increase as will file storage (disk storage requirement).
The dpi that a document is scanned at will generally be determined by its intended use, here are some typical examples:
• Web graphic – 96 dpi
• Standard archive document – 200 dpi
• Document required for optical character recognition (OCR) – 300 dpi
• Plans/drawings for vectorisation – 400 dpi
• Documents required for historical archiving – 400 dpi
Some documents such as pre-press photographs require even higher resolutions but are beyond the scope of this article.
Step 3: Seamless Project Management
At ASM DataCore, we don't just scan your documents; we manage the entire project from start to finish. Our project management team will work closely with you to plan, price, and execute your scanning project. With a free consultation from one of our experienced project directors, you'll have expert guidance every step of the way.
Ultra-Secure
Service
Our scanning centres are designed with security at the forefront, ensuring your documents are always in safe hands.
Rapid
Turnaround
We understand the importance of time, which is why we strive to complete your scanning project quickly without compromising on quality.
Unmatched Accuracy and Quality
Our commitment to quality means your scanned documents will be clear, accurate, and easy to read.
Decades of
Experience
With years of experience in the document scanning industry, our expertise ensures your project is handled with the utmost professionalism.
Competitive
Pricing
We offer excellent value for our services, with pricing that's hard to beat for the quality and security we provide.
Exceptional Customer Service
Our team is dedicated to providing outstanding service, ready to assist with any questions or concerns you may have.
Ready to begin your document scanning project?
Contact ASM DataCore today to discuss your needs and see how we can assist in transforming your paper documents into a digital format that's secure, accessible, and easy to manage.
Opening hours
Monday to Friday: 7.30AM - 5PM